Services
Vendor, lease & budget administration
The paperwork side of facilities is where money leaks and deadlines get missed. We keep it organized and visible.
We maintain every vendor contract, service agreement and certificate of insurance, and flag anything that is about to expire. Quotes are compared like for like, invoices are checked against the work actually done, and spend is tracked against budget by site.
For leased sites, we track renewal dates, notice periods and landlord obligations, and handle day-to-day landlord communication on facility matters.
What’s included
- Vendor records, contracts and service agreements
- Certificate of insurance and WSIB tracking
- Competitive quotes and vendor selection
- Invoice validation before approval
- Spend tracked against budget by site
- Lease renewal dates and notice periods
- Landlord communication on facility issues
- Annual facilities budget preparation
What you get
Deliverables, not just visits
Vendor file
Every contractor with current insurance, WSIB and agreement on record.
Lease calendar
Key dates for every leased site, with reminders well ahead of notice deadlines.
Spend report
Monthly spend against budget, with variances explained.
One standard for vendors and reporting across every location.
Questions
About this service
Do you mark up vendor invoices?
Our pricing is set out in the service agreement, including how vendor work is billed. Nothing is hidden in an invoice.
Tell us how many sites you run
We’ll walk them with you, build each site’s maintenance and compliance calendar, and send a written scope with pricing.